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Tuesday, April 5, 2016 – Approved Notes

 

The meeting was called to order at 6:08pm

 

American Pledge was led by Gabby

and the 4H Pledge was led by Gila

 

Isaiah gave the Treasurer’s Report – the current balance is $1005.42

Motion by  Gabby Second by  Richard Treasurer’s report was approved

Richard and Christian gave a summary of last meeting’s minutes

Motion by Rylan Second by Adam Meeting minutes approved

Presentation – Isaiah gave a report about how to create a good buyer’s letter

 

Cloverbuds dismissed to do their activity

 

Activity – How to make a good first impression

Brenda talked about the importance of making a good impression on others when we’re in public representing our club.  This will be important at the fair if you’ll be showing an animal at the fair, particularly if you’ll be selling an animal at auction.

  • Body language is important. Show confidence. Hands not in your pockets or on your hips.

  • Don’t let your phone be a distraction.

  • Politely invite people to see your project. Not pointing

  • Eye contact is important.

  • Speak loud enough for others to hear but not too loud

  • Stand still.

  • If you shake hands, firmly but don’t squeeze too hard.

  • Make small talk…How are you enjoying the fair?

  • Remember please and thank you and manners in general.

 

Old Business

  • Parking passes, wristbands were passed out at the meeting.  If anyone mailed their own, those will be available at the fairgrounds on workday

  • T-Shirts

  • Sign up sheet for t-shirts.  Please put your name and size requesting down.  We will do our best to get them in by fair.

  • Officer Presentations and elections – speeches given and votes were done for Activities, Treasurer, and President

  • Activities – Rylan

  • Treasurer – Christian and Hayley will share the position

  • Secretary – Brady (was not in attendance)

  • Vice President – Jessie (was not in attendance)

  • President ­– Isaiah

  • Officer at large – Hayley

A motion was made elect the activities, treasurer and president tonight and postpone the secretary and vice president decisions until the next meeting.

Motion by Isaiah, second by Rhiannon, passed.

 

New Business

  • Fair Work day

  • Make sure you sign in at each area. If you are participating in different projects, you must sign in at each project.

  • April 22nd – Parking lot cleanup   - Ali will be the contact person who will know where to meet and what time.  The club will get $250 to do it

  • Theme – On the Farm

 

Project reports

Cavy – Ms. Sarah (not present)

            Jake shared about his project

            Getting ready for fair shows

 

Dairy – Mr. Dotson

            Some cows won’t go to fair, because they’re too pregnant and it would be too stressful

            Gila will be showing her heifer at fair on the 20th and has been showing at other shows

There will be three calves, possibly heifers for sale.

 

Gardening – Ms. Jenn

            At 2pm on this Saturday (the 9th)  the cabbages will be judged.

            Make sure you wear white shirt with green tie.

            Suggestion to show Venus fly traps next year

 

Horse – Ms. Brenda SEE THE SCHEDULE SENT BY BRENDA FOR CONFIRMATION OF ALL FAIR TIMES/DATES

  • Work day is this Saturday – be there at 8am.

  • Sign in on the herdsmanship sheet

  • You can volunteer for positions (like gate steward)

  • There are maps to where you can and can’t park.

  • No vehicles are to be parked by the barn.

  • If a truck is hauling a trailer, it must have a yellow hanging tag (you can pick this up on Saturday)

  • Final sorting practice is this Saturday

  • Getting together tomorrow and Thursday to work on board and decorations.

  • RV and campground spots will be available on Saturday.

  • Meet at the end of this meeting to make plans.

 

Dog – any of our members have shows this past month?

Pre-fair was two weeks ago, two participated

Swine, Goat, Sheep, Rabbit - Ms. Makayla and Anthony

Rabbit – SEE THE SCHEDULE SENT BY BRENDA FOR CONFIRMATION OF ALL FAIR TIMES/DATES

Meeting at Hayley’s house at 6pm on the 11th

Fair Info

  • 15th is check in from 5-8 pm

  • Saturday

  • Need to be in barn from 6-9 am for herdsmanship

  • Be back in the barn, dressed with hair up, no jewelry, no nail polish at noon to get ready for show

  • Saturday show is 1pm

  • Sunday – breed show

  • Be in the barn at 6am for herdsmanship

  • Show time ?

 

Swine and Lamb – SEE THE SCHEDULE SENT BY BRENDA FOR CONFIRMATION OF ALL FAIR TIMES/DATES

18th - Monday morning, Weigh-in 4am pig check in

Monday night there will be a meeting (check the schedule for the time)

Once the pigs/lambs are in the barn, wear closed toe shoes, clothes

Make sure pigs have water, food, and shavings (or Bermuda)

Tuesday

Herdsmanship chart will be posted– you will have two-hour blocks of barn duty with a partner; you need to be cleaning and checking on pigs during the entire time

Herdsmanship check in times are in the morning and afternoon (not sure about times)

Tawn goes through the barn all the time and is always checking

You have to take your animal into the ring for auction.

Makayla needs help with running the auction table.  You can come and help both before and during the auction.

 

Large stock auction is on Saturday at 11:45

Small stock auction is on Sunday at 10:30

Send a picture of your buyer gift to Makayla with a handwritten thank you note.

 

Open Discussion

Code of conduct at fair

Be respectful of others, watch your language, don’t run amuck.

Even other’s behaviors (friends, relatives, etc.) can reflect badly on our club.

Let’s make our club look great

 

Meeting adjourned at 7:56 pm

Motion by Rylan, second by Adam

 

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